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Author: Lance Holt
Content Marketing Specialist
How to Reduce Fuel Costs with GPS Tracking Technology
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Integrating Fleet Fuel Cards and GPS Tracking
Fleet fuel cards provide essential data regarding fuel transactions. Some GPS tracking companies integrate vehicle data with fleet fuel cards to provide a higher level of fuel analytics. The integration uses the fuel card data along with location data from the GPS tracking software to provide useful insight to managers, including:
Fuel card fraud
High fuel cost
Wasted time completing International Fuel Tax Agreements (IFTA) by hand
This article will explore the ways in which integrating fleet fuel cards with GPS tracking data can help solve these challenges.
Identifying Fleet Fuel Card Fraud
Using GPS tracking to report on fleet fuel card transactions provides driver and vehicle information, fueling location, date and time, as well as the number of gallons pumped. One of the main data points in this reporting displays the fuel capacity of the vehicle vs. the amount of fuel pumped. This is one of the ways in which integrating fleet fuel cards and GPS tracking data can identify fuel card fraud. If a higher number of gallons were pumped vs. what the vehicle can actually hold, that usually indicates the person pumping gas was either filling up their own car, a spouse’s car, etc. Another important piece of information revealed in this reporting is the location the fleet fuel card was utilized vs. where the vehicle that card is associated with was at the time. For example, if the fleet fuel card was used at gas station A, but the vehicle was still parked in your yard. This helps identify if the fuel card was potentially stolen or being used for nefarious purposes.
Controlling High Fuel Costs & Reporting State Mileage
Other important information that is gathered through integrating fleet fuel cards and GPS tracking is the overall cost breakdown of fuel expenditures. Here is where you can view data points (separated by vehicle) such as:
Cost per gallon
Total cost of fuel
Miles per gallon
Cost per mile
This combined data helps paint a picture of overall fuel costs and helps identify areas in which you can improve fuel cost management. If your vehicles travel across state lines, then you’re most likely familiar with IFTA reporting, and how much of a manual process it is without a tool like GPS tracking. GPS tracking automates the process of filling out IFTA reports, by showing distance traveled by each vehicle, broken down by each state they drove in. Integrating fleet fuel cards with GPS tracking adds the layer of knowing how much fuel was purchased within each state.
It’s Great to Integrate
Integrating fleet fuel cards with GPS tracking will provide a holistic understanding of your fuel costs, help identify fuel card fraud, aid in controlling and reducing unnecessary fuel expenditures, and cut down time spent manually reporting on state mileage by automating the process. This integration helps you learn more about the fleet fuel cards that GPS Insight supports, as well as other software integrations that benefit your organization.